- General Background Check Terms
- Legal Terminology
- Criminal Search Definitions
- Identity Search Definitions
- Verification Definitions
Identity Search Definitions
SSN Number Trace Report – Nationwide database:
The SSN Number Trace report is a basic foundational tool in the pre-employment background check process. This database inquiry and trace results helps identify where the applicant has lived to ensure a criminal background check is conducted in all the necessary locations, while it also helps to corroborate the subject’s identity. This report will illustrate current and prior addresses, for the Subject, suggested time frames for those resident locations, along with possible aliases or maiden names used by the person.
The SSN Number Trace report reflects the issued social security number to the Subject and if the submitted Applicant number is associated to your candidate. This task helps you ensure the Applicant identity, along with minimizing certain hiring risks to help prevent you from being a victim of a fraudulent application.
NOTE: Realize a separate inquiry with the Social Security Administration (SSA) directly is also available to employers too. This validation is also suggested in all hiring programs and with all hiring circumstances, since SSA is the definative source to validate the Social Security number.
DMV Driving History Abstract Report:
A DMV driving history report provides a timely summation of a Subject’s motor vehicle driving record, usually covering a minimum 3-Year time period, while it also corroborates the Name, DOB, and current address in most state reports. These driving reports are obtained directly from the State Agency providing the driving privilege, or where the license is issued, usually the Department of Motor Vehicles or similar titled agency.
Further, the DMV driving report will confirm 1) the driver license number, 2) the type of license issued, 3) the current license status, 4) any motor vehicle violations, drivier restrictions, suspensions and/or revocations, along with any accident history, in many states. The DMV report will include major vehicle code violations, for example; “Driving under the Influence” convictions. This type of violation will also appear in the criminal history search results, since it is a court case when filed too.
This background-screening task is mandatory for Employees or Applicants that the company will allow to drive its vehicles, or to protect you against vicarious liability concerns, if the person were to drive their own vehicle on your time…….!
Federal Bankruptcy Court Research – U. S. District Court:
This federal search task identifies individual or businesses (Firm Names) that have filed a Bankruptcy Petition, seeking relief under Chapter 7, Chapter 11, or Chapter 13, each a type of filing within the U.S. District Court. Support documentation as to the reason for the filing, along with personal identifying data, is usually available within the contents of the bankruptcy file, in most cases.
Importantly, this task and the results can help support other tasks completed with the background screening assignment. So, many times, the three national credit bureau’s record bankruptcy filings on the credit history profile reports they issue. This becomes a reasonable source to verify the existance and location of such filings.
E-Verify and I-9 Validations:
The “Employment Eligibility Verification”, also known as E-Verify and I-9 validation, helps to provide information concerning proper work authorization of newly hired employees. This is administered through the U.S. Citizenship and Immigration Services (USCIS) and it’s “Systematic Alien Verification for Entitlements Program (SAVE)”, which enables employers to attain the verifiable immigration status and information they require in order to verify applicants’ eligibility for employment.
The “Employment Eligibility Verification” (E-Verify) inquiry provides a separate verification check of databases maintained by both the Social Security Administration (SSA) and the Department of Homeland Security. The federal program requires that this validation must be completed, by the Employer, within three (3) government business days from the hire date, for every new employee, not just alien workers.